May 20 - 21, 2009 - Le Meridien Piccadilly, London, UK

Information Retention & E-Disclosure Management

Effectively store, manage and disclose information to avoid unnecessary litigation and ensure compliance
May 20 - 21, 2009 - Le Meridien Piccadilly, London, UK

Conference Day One: 20th May 2009

07.30 Registration And Coffee

08.30 Welcome From Legal IQ And Chairpersons’ Opening Remarks

Tracey Stretton
Legal Consultant
Kroll Ontrack

Ed Sautter
Partner
Mayer Brown International LLP

Opening Plenary Session: Analysis of Legal Landscape

08.45 Responsible Information Governance

Effective implementation of a new records management strategy
Convincing the correct management bodies that the correct records management and e-disclosure strategy saves money

An exclusive opportunity for you to hear first hand how to build a business case that shows a return on investment, including gaining the awareness of your CEO, about the importance of effective data management and managing litigation risk including combating the issue of increasing volumes of information. Come armed with your questions for this interactive Q&A session to ensure you can benchmark your company’s decision making against some of these global leaders.

Manuel Soudant
Legal Counsel
Shell International

Dr Philipp Raether
COO Office of the Global General Counsel
UBS Investment Bank

Gordon Moir
Vice President and General Counsel
BT Global Services

09.30 A Bumpy Ride? Impact Of The Global Downturn On E-Discovery And Information Management

The impact on corporate clients - how to do more with less in the budget
The impact on lawyers - are we all insolvency or litigation lawyers now?
The impact on technology service and solution providers - what kind of work are our clients asking us to perform now?
What is next for E-disclosure and information management?

Sanjay Bhandari
Partner
Ernst & Young

10.15 E-Disclosure And Your Records Management Policy

The importance of your record management policy in helping you respond to e-disclosure requests
What are the duties to preserve?
Avoiding the spoliation nightmare - how to embed good preservation practice
Litigation preparedness - how to be ready today for tomorrow's disputes

Ed Sautter
Partner
Mayer Brown International LLP

11.00 Legal IQ’s Instant Address Book

Expand your network of business contacts dramatically, in our fast paced, structured networking session

11.30 Networking Break

11.45 Managing The Legal Risks Associated With Electronically Stored Information

The issues surrounding ESI have assumed a higher priority on the business agenda as the financial crisis threatens to trigger legal actions. With litigation and the amount of electronic data requested in discovery on the rise, and tightening corporate budgets and regulation, corporations cannot afford an ESI misstep. Putting a policy in place, ensuring the executive board is part of policy creation and enforcement, and understanding your digital data landscape are critically important to risk management for the foreseeable future. Litigation is an increasingly necessary option and companies need to be prepared in order to meet data disclosure obligations.

This panel discussion involving legal, business and technology experts will:

Highlight the risks associated with the management of ESI both before and during legal proceedings
Provide statistical information about how companies in Europe and the US are responding to these risks
Look at emerging trends and best practices for information management
Focus on why litigation readiness is critical in the current economic climate
Draw out the lessons being learned on the legal battlefield that help shape information management policies
Provide insight on the reduction of risks associated with ESI
Talk about how a tangible return on investment comes from adopting an ESI strategy and from the tactical use of technology

Tracey Stretton Legal Consultant Kroll Ontrack	Mark Surguy Senior Associate Pinsent Masons
Alexander Mahovsky General Counsel and Purchasing Director Europe NextiraOne Management SAS	Senior ESI Expert from the US Kroll Ontrack

12.30 What’s On The Horizon?

What technology, processes and industry trends will shape the year ahead? This session will cover key trends and implications to help you plan and develop processes for the future
Increase in globalisation of regulatory investigations and subsequent litigation
The role of financial and transactional data (structured data) in investigations and litigation
Collaboration between lawyers and technology experts

Craig Earnshaw
Managing Director
FTI Technology

Jim Vint
Managing Director
FTI Technology

13.15 Networking Lunch Break

Stream One - Corporate Counsel

Stream Two – Records Management

14.30 Corporate Counsel Stream Opening Introduction

Stream Chairperson:

Craig Earnshaw
Managing Director
FTI Technology

14.30 Records Management Stream Opening Introduction

Stream Chairperson:

Dr Galina Datskovsky
CRM, Senior Vice President and General Manager, Information Governance
CA, Inc

14.40 Tailoring In-Sourced, Co-Sourced And Outsourced Relationships To Make Informed Decisions And Avoid Surprises

Corporations often need to manage two competing and sometimes contrary needs. On one hand, corporations want to call the shots when it comes to their processes, their sensitive data and, ultimately, their legal bills. On the other hand, corporations often do not want to keep a stable of subject matter experts in-house if their litigation or investigation workload fluctuates dramatically throughout the year. Increasingly, corporations are taking control of their e-disclosure process and finding a balance between in-house and outsourced resources.

Which option is right for your organisation?
Mitigating future risk during the current economic downturn.
Learn how to tailor the right mix to avoid surprises and make informed decisions.
Managing a spectrum, all matters or any category of matters, they will lie on that spectrum.

Craig Earnshaw
Managing Director
FTI Technology

Jim Vint
Managing Director
FTI Technology

14.35 Getting Your House In Order

The process of discovery presents an enormous set of challenges for organisation’s today. For many, it is a costly, disruptive, and unpredictable process and organisations are responding to each matter (too often one of many) in an ad hoc manner. It doesn’t have to be this way. You can get ahead of the issue by proactively instilling a culture and policy of Information Governance in your organisation. Join us for practical advice on how to get started, what to consider and how you can improve your plan. This session will cover steps you can take to wrestle with this issue under control:

Discover how much information you have and where
Create a data map
Develop and implement a retention schedule.

Taking this approach will better prepare you to meet eDisclosure challenges being introduced.

Dr Galina Datskovsky
CRM, Senior Vice President and General Manager, Information Governance
CA, Inc.

15.25 Implementing A Successful Automation Compliance And Document Retention Process

Technology plays an important role in ensuring a corporate company’s compliance, but successful implementation of technologies in the field of ESI has proved somewhat challenging. Manuel will address the following issues in this area:

Incorporating technology to help automate your compliance process and mitigate risk of non-compliance
Ensuring full auditability of all documents produced reducing the time and resource employed through litigation or investigation
Current challenges and solutions Shell have implemented with regards to journaling

Manuel Soudant
Legal Counsel
Shell International

15.10 Setting Up A Corporate Records Management Programme In A Top 10 Life Science Company

Establishing the business case and gaining management approval
Identifying and managing expectations of multiple stakeholders
Closing the gaps - identification of risk areas
Defining delivery packages - quick wins vs. long term strategies

Anita Paul
Head of Corporate Records Management
F. Hoffmann La Roche

16.15 Effectively Analysing Information Retention As A Business Risk

In the current economic climate mitigating any business risk is essential. Within this session John will address the key issues surrounding ESI and identifying strategies for dealing with this risk. Topics include:

Ensuring compliance to external regulation and internal policies
Potential risks to your business, strategies on how to mitigate these risks
Risk vs. Cost - What is the best strategy for your business?

John Forsyth
Head of HBOS IT Legal Team
HBOS

15.55 Case Study: Rethink How You Handle Documentation - A Document Retention Programme

Background for the Document Retention Programme at Novo Nordisk A/S
A little about our strategy and the successes we have had
Document Retention Enforcement - what's in it for me and the company?
The document catalogues, retention schedules and the database
E-mail behaviour
What's next?

Henrik Hounsgård
Records Management Consultant, Records Management Projects
Novo Nordisk

16.30 Securing The UK Oil And Gas Regulatory Process In An Electronic World

Outline of the process
What is stored and how it is protected
How the problem is shared with the oil industry
What problems were identified and resolved

Stewart Robinson
Energy Resources Consultant, UK BERR & Board Member, Energistics
DECC

17.00 Networking Break

17.15 Best Practice Conclusions From Stream Sessions

18.15 Chairpersons’ Remarks And End Of Day One

18.30-20.00 Networking Drinks Reception

After a successful first day of networking, catch-up on the latest news, relax and unwind with your fellow delegates. Don’t forget your business cards!

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