May 20 - 21, 2009 - Le Meridien Piccadilly, London, UK


Information Retention & E-Disclosure Management

Effectively store, manage and disclose information to avoid unnecessary litigation and ensure compliance
May 20 - 21, 2009 - Le Meridien Piccadilly, London, UK

Pre-Conference Workshop Day: 19th May 2009

Please click on the links below to learn more:

08.30 – 11.30 Workshop One: Effective Responses to Regulatory Investigations/E-Disclosure - Team, Tools and Technology

With increasing regulatory scrutiny affecting UK enterprises in myriad industries, companies must develop a proactive plan for conducting accurate, thorough and cost-effective investigations necessitated by regulatory inquiries, e-disclosure requirements and litigation. Depending on circumstances, enterprises may use a variety of resources to conduct the investigation including an internal response team, outside counsel and consultants, each of which has an impact on cost, business interruption and defensibility.

What We Will Cover:

  • Team - how to assemble the appropriate team to conduct and manage investigations
  • Tools - what tools, methodologies and processes should be used to conduct and manage internal investigations
  • Technology - how technology can enhance investigation response, timeliness and cost-effectiveness

How You Will Benefit:

  • Understand the methodologies needed for different types of investigations
  • How data should be collected, preserved, and reviewed
  • What early case assessment is and how it can be used
  • Learn how investigations are documented and reported
  • Best practices when dealing with investigators and adverse parties and understanding information requests or document demands
  • Innovative ways that cost savings are being driven

Craig Carpenter
VP and General Counsel
Recommind

Antony Corsi
Partner
Fulbright

Reza Alexander
Litigation Support Manager
DLA Piper UK

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08.30 – 11.30 Workshop Two: The anatomy of practical disclosure

As seasoned litigators will testify there is often a huge gulf in theoretical best practice and the realities of disclosure on the ground. Using three client case studies, with clients in attendance, leading consultancy Legal Inc will host a workshop looking at the key elements of effective disclosure, the challenges at the coal-face, the management of clients, process and technology, with a view to helping delegates devise consistent and proven methodologies for successful litigation Central themes will include:

  • Information retention/information management – how prepared are law firms and their clients?
  • Compliance – what are the issues when providing data to law firms?
  • Logistics – how do you cope with huge data volumes efficiently, accurately and costeffectively?
  • Legal review – how are practitioners dealing with CPR and disclosure obligations at the coalface?
  • Client handling – how do litigators ensure client relationships stay on track?
  • Production environments - how can the minefield of paper and/or electronic disclosure best be negotiated?
Andrew Haslam
Litigation Support Consultant
Legal Inc 		Vince Neicho
Litigation Support Specialist
Allen & Overy
Bill Onwusah
Litigation Support Manager
Lovells 		Bill Sillett
Enforcement Division Manager
FSA

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12.00 – 15.00 Workshop Three: “Let's Design a Records Management Policy”

The exponential growth in e-disclosure, and the wave of litigation and regulatory activity following in the wake of the credit crunch, is placing the adequacy of companies' records management policies firmly under the spotlight. Do you have a records management policy? If you do, when was the last time that you reviewed it to check that it is still fit for purpose? The objective of this workshop is to identify in a practical context the important features of a records management policy and to consider in detail what the policy should be saying. The following are some of the areas we will look at as we conduct a practical analysis of a records management policy;

  • Identifying and setting out the purpose and scope of the policy
  • How to define records and non-records
  • Drafting legal holds
  • The preparation of the retention schedule
  • Identifying and assigning responsibilities

Ed Sautter
Partner
Mayer Brown International LLP

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12.00 – 15.00 Workshop Four: E-mail, the Regulator and You: The Role of Electronic Evidence in Regulatory Investigations

Many corporations in Britain faced some form of regulatory audit or investigation last year. The best time to prepare is often not the morning of the dawn raid. This workshop session will provide you with a broad understanding of regulatory investigations from dawn raids to multi-jurisdictional matters. What proactive audit steps should you take now? What should you do when you find a problem? How will you handle a regulatory investigation should one arise?

  • Dawn raids: What the regulator may do on site and conducting parallel collections
  • Requests for information and actions you should take
  • Identifying and collecting data sources
  • Structured data systems
    • Unstructured data systems
    • Third party systems
    • Delivery of documents to the regulator
  • Requirement for speed in leniency applications
  • Overview of tactics employed by different regulators
Jim Vint
Managing Director
FTI Technology 		Steven Buddel
Managing Director
FTI Technology 		Craig Earnshaw
Managing Director
FTI Technology

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15.30 – 18.30 Workshop Five: E-Disclosure and ESI Management – A Cost Benefit Analysis

The workshop is designed to demystify the costs associated with e-disclosure and ESI management. The economic downturn has damaged corporate performance and as a consequence companies are more carefully analysing expenses as budgets become more constrained. Like other expense centres in a corporation, the litigation budget is under continual scrutiny. The session responds to a repeated call for assistance building a business case for the use of technology to manage ESI and both before and during litigation and reduce legal spend. Drawing on real case studies our experts will provide practical guidance on how to make sense of the costs, budget for them and track them. They will also provide insight into how to sell the benefits to clients and ensure that once the process begins you don't lose sight of these anticipated benefits but deliver them.

Our industry experts, a UK lawyer and litigation support managers will lead an interactive and hands on session on:

  • How to budget for e-disclosure.
  • Making sense of the various e-disclosure cost-models.
  • How to sell the benefits of e-disclosure to your clients and show a return on investment.
  • The costs of putting in place an ESI strategy.
  • Building a business case for proper ESI management and litigation readiness.
  • Mechanisms for controlling costs.
  • Effective benefit management.

Andrew Szczech
Manager of Kroll Ontrack's ED Consultancy

Robert Jones
Legal Consultant at Kroll Ontrack

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15.30 – 18.30 Workshop Six: E-Disclosure Project Management – Practices and Pitfalls

Helping corporate and law firm clients to monitor and improve eDiscovery project management practices

  • First hand experiences of project management
  • Common pitfalls and complaints
  • Project management tools and techniques
  • Coherent project plan articulation
  • Effective progress tracking
  • Effective communications
  • Effective budgetary reporting and control
Sanjay Bhandari
Partner
Ernst & Young 		Brian Stuart
Assistant Director
Ernst & Young

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